How to choose a company secretary in Malaysia (2026)
Choose a secretary who is licensed by SSM or a member of a prescribed body (such as MAICSA, MIA or MACS), with a clear fixed fee and a list of included filings. Retainers for small Sdn Bhds typically cost RM600 to RM3,000 a year, with resolutions and changes charged separately. The check that matters most: confirm the secretary’s licence or membership and their response time for urgent resolutions.
Last updated 31 October 2026 · See the Top 10 company secretary in Malaysia →
Typical costs in Malaysia (2026)
| Item | Typical range / basis |
|---|---|
| Annual secretarial retainer (small Sdn Bhd) | RM600 – RM3k per year |
| Annual return filing | Included or per filing, plus SSM fee |
| Directors’ resolutions / changes | RM50 – RM500 per item |
| Registered address | RM200 – RM1,200 per year |
Editorial estimates from published rate cards and quotes. Always get written quotes.
Licence or registration to check
Under the Companies Act 2016, every company must appoint at least one secretary within 30 days of incorporation. The secretary must be licensed by SSM (practising certificate under s.241) or be a member of a prescribed professional body. Annual returns must be lodged with SSM within 30 days of the incorporation anniversary.
Checklist before you hire
- SSM practising certificate or prescribed body membership
- Fixed retainer with listed inclusions
- Fee schedule for extra filings
- Reminders for annual returns and financial statement lodgement
- Statutory registers kept up to date
Questions to ask
- Are you licensed by SSM or a member of a prescribed body?
- What does the retainer include?
- How quickly can you prepare urgent resolutions?
- Do you send reminders for filing deadlines?
Red flags
- No licence or membership details
- Hidden per-filing charges
- Missed annual return deadlines
Top-ranked company secretary right now
- 3E Accounting Malaysia — Kuala Lumpur, score 32/100
- BoardRoom Corporate Services (Malaysia) — Petaling Jaya, score 29/100
- Braxton Group — George Town, score 27/100
FAQ
Can a director be the company secretary?
Yes, if they meet the licensing or membership requirements.
Can I change my company secretary?
Yes, by board resolution and notifying SSM.
What is beneficial ownership reporting?
Companies must record and lodge with SSM details of individuals who ultimately own or control them.
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