How to choose HR and payroll software in Malaysia (2026)

Choose software built for Malaysian payroll: EPF, SOCSO, EIS, PCB/MTD and HRD Corp, with automatic rate updates, EA forms and bank payment files for your bank. Pricing is usually RM5 to RM30 per employee per month, often with a minimum fee. The check that matters most: run one month of payroll in parallel and compare the results with your current figures.

Last updated 31 October 2026 · See the Top 10 hr & payroll software in Malaysia →

Typical costs in Malaysia (2026)

Item	Typical range / basis
Payroll only	RM5 – RM15 per employee per month
Payroll plus leave, claims and attendance	RM10 – RM30 per employee per month
Setup and data migration	RM0 – RM10k one-off
Minimum monthly fee	Common for small headcounts

Editorial estimates from published rate cards and quotes. Always get written quotes.

Licence or registration to check

The software must calculate contributions correctly for EPF, SOCSO (PERKESO), EIS, PCB/MTD (LHDN) and HRD Corp levy where applicable. You remain responsible for correct payments. Salary data is personal data under the PDPA 2010.

Checklist before you hire

Automatic statutory rate updates (EPF, SOCSO, EIS, PCB)
e-PCB, EA forms and statutory submission files
Bank payment files for your bank
Leave, claims and attendance modules you need
Access controls and audit logs for salary data

Questions to ask

How quickly do you update statutory rate changes?
Which banks do you produce payment files for?
Can we run a parallel payroll before switching?
Where is our data hosted and who can access it?

Red flags

Statutory rates entered manually by you
No audit log of salary changes
Support unavailable near cut-off dates
No data export

Top-ranked hr & payroll software right now

Info-Tech Systems Integrators (M) — Kuala Lumpur, score 48/100
AutoCount — Petaling Jaya, score 37/100
TimeTec Cloud — Puchong, score 36/100

Full Top 10 → Get matched

FAQ

Can the software submit to EPF and SOCSO directly?

Most produce files for upload to each agency’s portal; some offer direct integrations.

Does it handle foreign workers?

Many do; check how it treats statutory contributions for non-citizens.

Is payroll software enough, or should I outsource?

Software suits firms with in-house HR; outsourcing suits those without.